How to Register a Trading or Suppliers Company in Nepal with Import/Export License (EXIM Code)
The most complete and up-to-date step-by-step guide to legally register a trading or suppliers company in Nepal — Latest Guide — covering Private Limited Company registration at OCR (Office of Company Registrar — कम्पनी रजिस्ट्रार कार्यालय), PAN & VAT registration at IRD, Banijya / DCSCP registration, and obtaining your Import Export Code (EXIM Code — आयात निर्यात अनुमति कोड / आयात निर्यात लाइसेन्स). Whether you plan to import goods to Nepal, export Nepali products, become an authorized dealer or wholesale distributor, or bid on government tenders and procurement — this guide covers every document, fee, and government authority you need. Trusted by hundreds of entrepreneurs across Nepal. (नेपालमा ट्रेडिङ वा सप्लायर्स कम्पनी कसरी दर्ता गर्ने — सम्पूर्ण कानुनी प्रक्रिया, आवश्यक कागजात, र EXIM Code सहित।)
All Trading & Suppliers Business Categories Covered
(सबै व्यापार श्रेणीहरू — नेपालमा दर्ता — नवीनतम गाइड)
Are you planning to start a trading or suppliers company in Nepal? Whether you want to import goods from abroad, export Nepali products to international markets, distribute wholesale items across Nepal, or become an authorized dealer or supplier for any product category — this guide is built for you. A legally registered trading company is the foundation of every successful import-export or distribution business in Nepal. It opens the door to bank financing, Letter of Credit (LC) facilities, government tenders, customs clearance, and long-term business credibility with partners both in Nepal and overseas.
Nepal’s trading and suppliers sector covers an enormous range of industries — from electronics and construction materials to agro products, cosmetics, medical supplies, and beyond. Regardless of which product line you are in, the legal registration process remains the same: Private Limited Company at OCR → Ward Registration → PAN/VAT at IRD → Bank Account → Banijya Registration → EXIM Code. Completing all these steps makes your company fully operational, bankable, and legally compliant for all import-export activities.
(के तपाईं नेपालमा ट्रेडिङ वा सप्लायर्स कम्पनी खोल्न चाहनुहुन्छ? चाहे तपाईं विदेशबाट सामान आयात गर्न, नेपाली उत्पादन निर्यात गर्न, थोक वितरण व्यापार गर्न, वा कुनै पनि product को authorized dealer बन्न चाहनुहुन्छ — यो गाइड तपाईंकै लागि हो। कानूनी रूपमा दर्ता भएको ट्रेडिङ कम्पनीले बैंक financing, LC सुविधा, सरकारी टेन्डर, भन्सार छाडपत्र, र दीर्घकालीन व्यावसायिक विश्वसनीयताको ढोका खोल्छ। तपाईंको product category जे पनि होस् — दर्ता प्रक्रिया एउटै छ: OCR → वडा दर्ता → PAN/VAT → बैंक खाता → वाणिज्य दर्ता → EXIM Code। यी सबै steps पूरा गरेपछि तपाईंको कम्पनी पूर्ण रूपमा operational, bankable र compliant हुन्छ।)
📦 Product Categories for Multipurpose Trading & Suppliers Company Objectives
(बहुउद्देश्यीय ट्रेडिङ तथा सप्लायर्स कम्पनीको MOA मा उल्लेख गर्न सकिने उत्पादन श्रेणीहरू)
🏆 Key Benefits of Trading Company Registration & EXIM Code
(ट्रेडिङ कम्पनी दर्ता र EXIM Code का मुख्य फाइदाहरू)
💡 What is a Multipurpose Trading Company? (बहुउद्देश्यीय ट्रेडिङ कम्पनी भनेको के हो?)
MOA (Memorandum of Association — प्रबन्धपत्र) मा व्यापक र विस्तृत objectives लेखेर तयार गरिएको एउटा Pvt. Ltd. जसले एकै साथ धेरै प्रकारका सामान — electronics, construction materials, FMCG, agro inputs, cosmetics, baby products, office supplies, hardware — import, export, wholesale, retail र distribution गर्न सक्छ। एउटै legal entity बाट “General Traders / Suppliers / Import Export Pvt. Ltd.” को रूपमा multiple product lines handle गर्न मिल्ने हुनाले founders लाई ठूलो flexibility (लचिलोपन) मिल्छ। भविष्यमा नयाँ product line थप्दा पनि पुरानै कम्पनीबाट काम गर्न मिल्छ।
Complete Registration Process — 6 Steps (दर्ता प्रक्रिया)
Private Limited Company Registration (OCR Registration)
The first and most important step of your business journey is registering your company at the Office of the Company Registrar (OCR – कम्पनी रजिष्ट्रारको कार्यालय). This is where your business gets its official legal identity (कानूनी पहिचान) in Nepal. Without this registration, no other step — from bank account opening to customs clearance — is possible.
For trading and import/export business, a Private Limited Company (प्राइभेट लिमिटेड कम्पनी) structure is highly recommended. It separates your personal assets from your business liabilities (सीमित दायित्व) and gives you the credibility required to work with banks, international suppliers, and government bodies. Most banks in Nepal only offer LC (Letter of Credit – बैंक प्रतीतपत्र) and business loan facilities to Private Limited companies.
✅ Why Private Limited? (प्राइभेट लिमिटेड किन?)
📋 कम्पनी दर्ताका लागि आवश्यक कागजात तथा विवरणहरू (Click each item to see details)
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1कम्पनीको प्रस्तावित नाम (Proposed Company Name)Minimum 2 words · Must end with “Pvt. Ltd.” · Unique & not previously registered▼
Your company name must consist of at least 2 meaningful words and must end with “Pvt. Ltd.” It must be unique and not previously registered with OCR. The name should reflect your business nature — a trading or distribution company name should sound credible to banks and international suppliers.
Example valid names (मान्य नामका उदाहरण):
- Everest Global Traders Pvt. Ltd.
- Himalayan Supply Hub Pvt. Ltd.
- Sunrise Agro Distribution Pvt. Ltd.
💡Company Khata will check name validity and availability before reservation (Company Khata ले नाम उपलब्धता र वैधता आरक्षण अघि नै जाँच गर्नेछ) — saving you rejection and delay. -
2कम्पनीको मुख्य उद्देश्य — MOA (प्रबन्धपत्र)Clear business objectives to avoid future amendments (भविष्यमा संशोधन खर्च बचाउँछ)▼
Your Memorandum of Association (MOA – प्रबन्धपत्र) must clearly define the nature of your business. A poorly written MOA can restrict your activities or require expensive future amendments. A strong, well-drafted MOA covers all present and future business activities under one registration.
Common objectives for trading companies:
- Electronics trading (इलेक्ट्रोनिक्स व्यापार)
- Construction material supply (निर्माण सामग्री आपूर्ति)
- FMCG distribution (FMCG वितरण)
- Machinery import (मेशिनरी आयात)
- Agro product export (कृषि उत्पादन निर्यात)
- Wholesale & distribution (थोक तथा वितरण)
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3कार्यालय ठेगाना (Registered Office Address)Physical office location required (भौतिक कार्यालय ठेगाना अनिवार्य)▼
A physical office address is mandatory for OCR registration. You cannot use a virtual or shared address — it must be a real, verifiable location. The following supporting documents from your landlord (घरधनी) are required:
- Rental Agreement (भाडा सम्झौता)
- Lalpurja copy of landlord (घरधनीको लालपुर्जा)
- Landlord citizenship copy (घरधनीको नागरिकताको प्रतिलिपि)
If you own the office, the Lalpurja must be in the name of the director or shareholder.
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4सुरुवाती पुँजी (Capital Investment – प्रारम्भिक लगानी)Minimum Rs. 5 Lakh · Rs. 25 Lakh recommended for import business▼
The authorized capital you declare directly impacts your banking capabilities, especially for import businesses. Banks in Nepal require adequate capital proof before approving LC (Letter of Credit – बैंक प्रतीतपत्र) facilities.
🚢 Import Business (आयात व्यापार)रु. 25 लाख+Recommended minimum for LC approval📦 Export / Domestic Onlyरु. 5 लाख+Minimum required · No maximum limit -
5शेयरधनीको नागरिकताको फोटोकपीCitizenship photocopy of all shareholders (सबै शेयरधनीको नागरिकता अनिवार्य)▼
Citizenship (नागरिकता) photocopy of all shareholders and directors is required. All copies must be clearly legible. In case of foreign nationals, a valid passport copy is required instead. Each shareholder must also have an individual Personal PAN number before registration can proceed.
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6व्यक्तिगत PAN नम्बर (Personal PAN – स्थायी लेखा नम्बर)Personal PAN of all shareholders — mandatory before OCR registration▼
Every shareholder and director must have an individual Personal PAN (Permanent Account Number – स्थायी लेखा नम्बर) registered with IRD (आन्तरिक राजस्व विभाग). If any shareholder does not have a PAN, it must be obtained before company registration. Company Khata can help you obtain PAN quickly as part of the overall registration process.
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7राष्ट्रिय परिचयपत्र नम्बर (National ID No.)All documents are compulsory (सबै कागजातहरू अनिवार्य छन्)▼
The National Identity Card number (राष्ट्रिय परिचयपत्र नम्बर) of each shareholder and director is now mandatory for company registration at OCR. Please ensure all shareholders have their National ID (Rastriya Parichaya Patra) ready before starting the registration process.
💰 OCR Government Fee (पूँजी अनुसारको राजश्व)
| Authorized Capital (अधिकृत पुँजी) | Government Fee (राजश्व) |
|---|---|
| 0 – 1 लाख | रु. 1,000 |
| 1,00,001 – 5 लाख | रु. 4,500 |
| 5,00,001 – 25 लाख | रु. 9,500 |
| 25,00,001 – 1 करोड | रु. 16,000 |
| 1 करोड माथि (Above 1 Crore) | रु. 16,000 + प्रति 1 करोड थप रु. 3,000 |
Want to know the exact cost for your registration?
Message us on WhatsApp for a quick cost inquiry.
Ward Registration
After completing OCR registration, your company must register at the local municipality or ward office (स्थानीय नगरपालिका वा वडा कार्यालय) where your business is physically located. This step is mandatory and is often underestimated by new entrepreneurs.
📋 आवश्यक कागजातहरू (Required Documents)
PAN or VAT Registration (Tax Registration)
Once ward registration is complete, you must register your company with the Inland Revenue Department (IRD – आन्तरिक राजस्व विभाग) to obtain a Company PAN (Permanent Account Number – स्थायी लेखा नम्बर). This is your company’s permanent tax identity number used in all financial and government transactions.
📊 VAT Threshold for Trading Company (ट्रेडिङ कम्पनीको VAT सीमा)
| Business Type (व्यापारको प्रकार) | VAT Mandatory When |
|---|---|
| General Trading (सामान्य व्यापार) | Annual turnover exceeds Rs. 50 Lakhs (वार्षिक कारोबार ५० लाख माथि) |
| Import/Export Business (आयात/निर्यात व्यापार) | Required from the beginning (सुरुदेखि नै अनिवार्य) |
✅ VAT ले के सुविधा दिन्छ? (Benefits of VAT Registration)
📋 आवश्यक कागजातहरू (Required Documents)
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1Company Registration Certificate (कम्पनी दर्ता प्रमाणपत्र)▼
Original OCR company registration certificate with photocopy required for submission at IRD.
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2Ward Registration Certificate (वडा दर्ता प्रमाणपत्र)▼
The ward registration certificate obtained in Step 2 is a prerequisite. IRD will not accept your PAN/VAT application without it.
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3Rental Agreement / Ownership document (भाडा सम्झौता)▼
Rental agreement or ownership document for the business premises. Must be consistent with the address used in all prior registrations.
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4Citizenship copies + Company stamp (नागरिकताको प्रतिलिपि + छाप)▼
Citizenship photocopies of all shareholders and directors, plus the official company stamp for stamping the application form at IRD.
Open Bank Account & Capital Deposit
After completing PAN/VAT registration, you must open a current account (चल्ती खाता) in a commercial bank (वाणिज्य बैंक) in your company’s name. This is a critical step, especially for businesses involved in import operations. All import transactions in Nepal must be routed through a proper banking channel (बैंकिङ च्यानल मार्फत) — cash-based import payments are not legally recognized.
Department Registration (Banijya or Gharelu)
Department registration is the government’s official recognition of your business under its specific industry category. For trading, distribution, import, and export businesses, registration at the Department of Commerce, Supplies and Consumer Protection (DCSCP) — वाणिज्य, आपूर्ति तथा उपभोक्ता संरक्षण विभाग — commonly known as “Banijya Darta” (बाणिज्य दर्ता) — is mandatory.
🏬 For Trading / Suppliers Company (ट्रेडिङ / सप्लायर्स कम्पनीको लागि)
वाणिज्य, आपूर्ति तथा उपभोक्ता संरक्षण विभाग
🏭 For Manufacturing Company (उत्पादन कम्पनीको लागि)
घरेलु तथा साना उद्योग विभाग
📋 Required Documents for Banijya Registration (आवश्यक कागजातहरू)
EXIM Code Registration (Import Export Code)
The final and most important step for any business involved in international trade is obtaining the EXIM Code (Import Export Code – आयात निर्यात कोड). This unique code is issued by the government and is your company’s official authorization to conduct cross-border trade (सीमापार व्यापार).
• Customs clearance (भन्सार छाडपत्र)
• Import/export transactions (आयात/निर्यात कारोबार)
• International trade documentation (अन्तर्राष्ट्रिय व्यापार कागजात)
Without EXIM Code, your company cannot legally import or export goods (EXIM Code बिना तपाईंको कम्पनी कानूनी रूपमा कुनै पनि सामान आयात वा निर्यात गर्न सक्दैन).
📋 EXIM Code का लागि आवश्यक कागजातहरू (Required Documents)
Want to know the exact cost for your EXIM registration?
Message us on WhatsApp for a quick cost inquiry.
| # | Process (प्रक्रिया) | Authority (निकाय) | Est. Time | Approx. Cost |
|---|---|---|---|---|
| 1 | Private Limited Company Registration | OCR — कम्पनी रजिस्ट्रारको कार्यालय | 3–5 days | ~रु. 17,500+ |
| 2 | Ward Registration | Local Municipality / Ward Office | 1–2 days | रु. 3,000–5,000 |
| 3 | PAN / VAT Registration | IRD — आन्तरिक राजस्व विभाग | 2–3 days | Free ✓ |
| 4 | Bank Account & Capital Deposit | Commercial Bank (वाणिज्य बैंक) | 2–3 days | Free ✓ |
| 5 | Banijya / Gharelu Registration | DCSCP — वाणिज्य विभाग | 3–5 days | रु. 12,100–20,100 |
| 6 | EXIM Code Registration | Department of Customs — भन्सार विभाग | 3–5 days | रु. 7,000+ |
Why Choose Company Khata Pvt. Ltd.?
Trading / suppliers business set-up (व्यापारिक कम्पनी स्थापना) केवल company दर्ता गरेर समाप्त हुँदैन — OCR, ward, IRD, bank, Banijya र EXIM सबै steps व्यवस्थित रूपमा handle गरिएको हुँदा मात्रै व्यवसायले सही गति लिन्छ। Wrong document, missing step वा गलत department चयनले registration process हप्तौँ ढिलाइ गराउन सक्छ।
We handle your complete company registration process and EXIM Code registration — and guide you on all further works so your business is fully compliant and operational from day one.
(हामी तपाईंको सम्पूर्ण कम्पनी दर्ता प्रक्रिया र EXIM Code दर्ता handle गर्छौँ — र पछिका सबै कामहरूमा मार्गदर्शन गर्छौँ।)
🏢 Complete Company Registration (सम्पूर्ण कम्पनी दर्ता)
Name search देखि OCR certificate सम्म — सही नाम, सही MOA, सही पुँजी संरचना। हामी सुरुदेखि अन्त्यसम्म handle गर्छौँ।
💰 PAN / VAT Registration (कर दर्ता)
We advise on the right tax structure for your business — whether to start with PAN only or VAT from day one — and handle the full IRD registration process including biometric coordination.
🏪 Guidance on Banijya Registration (वाणिज्य दर्ता)
We advise on the correct trade category so your application is accepted without delays or rejections — a critical step before your EXIM Code can be issued.
🌐 EXIM Code — Full Processing (आयात निर्यात कोड)
Documents preparation देखि final EXIM Code प्राप्तिसम्म — हामी सम्पूर्ण EXIM Code registration process handle गर्छौँ।
🏦 Bank Account & LC Coordination (बैंक खाता तथा ऋणपत्र)
We guide you on selecting the right commercial bank, preparing Board Resolutions, and depositing share capital correctly for LC (Letter of Credit) facility applications.
📅 Annual Compliance & Renewal (वार्षिक अनुपालन)
Annual return, Banijya + EXIM renewal, tax filing र OCR updates — company सधैँ active, compliant र penalty-free राख्न निरन्तर सहयोग।
Frequently Asked Questions — Trading Company Registration Nepal — Latest Rules
1. How much capital is required to register a trading company in Nepal? (नेपालमा ट्रेडिङ कम्पनी दर्ताको लागि कति पुँजी चाहिन्छ?)
कानुनले कडा minimum capital सीमा नतोके पनि practically, Rs. 5 Lakhs भन्दा माथि राख्न सुझाव दिइन्छ। Import business (आयात व्यापार) सञ्चालन गर्न Rs. 25 Lakhs वा सो भन्दा बढी capital राख्दा banks, suppliers र foreign partners ले विश्वास गर्छन् र LC facility (ऋणपत्र सुविधा) सजिलो हुन्छ।
2. Is VAT mandatory for trading companies in Nepal? (VAT दर्ता ट्रेडिङ कम्पनीको लागि अनिवार्य छ?)
Annual turnover (वार्षिक कारोबार) Rs. 50 Lakhs भन्दा माथि पुगेपछि VAT कानुनी रूपमा अनिवार्य हुन्छ। तर import/export business को हकमा सुरूदेखि नै VAT राख्दा input tax credit (VAT फिर्ता) claim गर्न, banking transparency (पारदर्शिता) देखाउन र large clients सँग काम गर्न सजिलो हुन्छ।
3. Is Banijya registration compulsory for suppliers and wholesalers? (Banijya दर्ता सप्लायर्स र थोक व्यापारीको लागि अनिवार्य छ?)
हो। Importers, exporters, wholesalers (थोक व्यापारी) र distributors (वितरक) सबैका लागि Department of Commerce, Supplies and Consumer Protection (Banijya) मा registration अनिवार्य छ। यस बिना औपचारिक रूपमा import/export कारोबार गर्न नपाउने legal risk रहन्छ।
4. How long does the full registration process take? (सम्पूर्ण दर्ता प्रक्रियामा कति समय लाग्छ?)
- OCR company registration: 5–7 working days
- Ward + PAN/VAT registration: 1–2 working days each
- Bank account opening: 2–5 working days
- Banijya Registration: 2–4 working days
- EXIM Code: 2–3 working days
Overall roughly 10–18 working days if documents are complete and ready (कागजात तयार भएमा).
5. What is an EXIM Code and why do I need it? (EXIM Code भनेको के हो र किन चाहिन्छ?)
EXIM Code (आयात निर्यात कोड) भनेको customs (भन्सार विभाग) र banks ले प्रयोग गर्ने official identification number हो जसले तपाईंको कम्पनीलाई legally international trade (अन्तर्राष्ट्रिय व्यापार) गर्न अधिकार दिन्छ। यो बिना LC खोल्न, customs बाट सामान release गर्न, वा औपचारिक रूपमा export गर्न सम्भव हुँदैन।
6. Can one company handle multiple product lines? (एउटै कम्पनीले धेरै प्रकारका सामान व्यापार गर्न सक्छ?)
हो। MOA मा broad objectives (बहुउद्देश्यीय) लेखेर “General Traders / Suppliers / Import Export Pvt. Ltd.” बनाउँदा एउटै कम्पनीले electronics, construction materials, FMCG, agro inputs, cosmetics, baby products — सबै product lines handle गर्न सक्छ। भविष्यमा नयाँ category थप्दा पनि पुरानै कम्पनीबाट काम गर्न मिल्छ।
7. What is the difference between Banijya and Gharelu registration? (Banijya र Gharelu दर्ताको फरक के हो?)
Banijya Registration (वाणिज्य विभाग) — importers, exporters, wholesalers र distributors को लागि। सबै trading / suppliers companies लाई यही चाहिन्छ।
Gharelu Registration (घरेलु तथा साना उद्योग विभाग — Department of Cottage and Small Industries) — Nepal भित्र manufacturing (उत्पादन) वा production गर्ने कम्पनीको लागि।
8. Can I register a trading company online? (ट्रेडिङ कम्पनी online दर्ता गर्न सकिन्छ?)
OCR registration (ocr.gov.np) र PAN/VAT (ird.gov.np) online portal मार्फत सुरु गर्न सकिन्छ। तर ward registration, Banijya र EXIM Code को लागि physical presence (भौतिक उपस्थिति) र document submission अझै पनि आवश्यक छ। Company Khata ले online र offline दुवै process handle गर्छ।
9. Do I need to renew registrations every year? (हरेक वर्ष नवीकरण गर्नु पर्छ?)
हो। Annual compliance (वार्षिक अनुपालन) अनिवार्य छ:
- OCR Annual Return — Ashad (fiscal year end — आर्थिक वर्षान्त) भित्र
- Audit Report — Chartered Accountant (CA) बाट
- Tax Return at IRD — Income tax र VAT filing (कर दाखिला)
- Banijya + EXIM Code renewal — वार्षिक
- Ward / Municipality renewal — वार्षिक
Non-compliance (अनुपालन नगरेमा) ले fine (जरिमाना), deregistration (दर्ता खारेजी) वा business ban को risk रहन्छ।
10. What is the total cost to register a trading company with EXIM Code? (EXIM Code सहित ट्रेडिङ कम्पनी दर्ताको कुल लागत कति हुन्छ?)
Total cost (कुल लागत) authorized capital (अधिकृत पूँजी) amount अनुसार फरक पर्छ। यसमा OCR government fee, ward fee, PAN/VAT fee, Banijya registration fee, EXIM Code fee, र professional service fees सबै समावेश हुन्छन्। तपाईंको specific capital amount र business type को लागि exact personalized quote पाउन:
Message us on WhatsApp for a free cost inquiry! (निःशुल्क लागत जानकारीको लागि WhatsApp गर्नुहोस्)
💬 Chat: 9801074003Ready to Register Your Trading Company?
Message Company Khata on WhatsApp — we’ll guide you through every step.
(Company Khata लाई WhatsApp गर्नुहोस् — हामी हरेक कदममा तपाईंलाई मार्गदर्शन गर्नेछौँ।)
💬 WhatsApp: 9801074003