Starting an Education Consultancy in Nepal can be both fulfilling and profitable— especially as more students aspire of studying abroad. But before you start helping students choose their universities, you must first legally establish your business and obtain the official license to operate.
This step-by-step guide walks you through the complete process — from company registration to getting your Education Consultancy License from the Ministry of Social Development (MOSD), Bagmati Province, via the ECIS portal. We’ll also explain how CompanyKhata.com can make each step easier for you.
Why Proper Registration Matters?
In Nepal, many consultancies begin operations without full compliance — unaware that operating without a proper license can lead to penalties or even disqualification from partnering with universities abroad.
A legally registered and licensed consultancy:
- Builds trust with students, parents, and foreign partners.
- Qualifies you to sign MoUs with foreign universities.
- Protects your business legally.
- Gives your brand long-term credibility.
If you’re starting from scratch, platforms like Company Khata can manage the full registration process on your behalf — from preparing your MOA/AOA to PAN/VAT setup — so you can focus on building your consultancy instead of running between offices.
Step 1: Register Your Company
- Office: Office of Company Registrar (OCR) – ocr.gov.np
- Entity Type: Private Limited Company
- Recommended Authorized Capital: NPR 5–10 Lakhs
What You Need to Do
- Reserve Your Company Name — (e.g., “ABC Education Consultancy Pvt. Ltd.”)
- Prepare Your MOA & AOA with clearly mention objectives such as education consultancy, counseling, and test preparation services.
- Submit All Documents and register your business online or via professional service providers.
Documents Required:
- Company name approval from OCR
- Memorandum and Articles of Association (MOA & AOA)
- Office address proof
- Citizenship copies of shareholders
- Personal PAN and National Identification Number of shareholders
💡 Tip: Company Khata can prepare all your incorporation documents and register your company within a few working days, saving you time and errors that often happen during self-registration.
Step 2: Ward Registration and PAN/VAT Registration
Once your company is registered, you’ll need a Ward Registration Certificate from the local government (Municipality or Metropolitan Office) where your office operates.
- Ward Registration: Register your business at the local ward office or municipality.
Next, visit the Inland Revenue Office (IRO) to register for PAN and VAT.
While PAN is mandatory, VAT registration is recommended for education consultancies since you’ll likely handle large transactions and international collaborations.
- PAN/VAT Registration: Apply at the Inland Revenue Department (IRD) for your tax identification.
These registrations enable you to issue official invoices, collect VAT where required, and operate in full compliance with Nepal’s tax regulations.
Documents Required:
- Company registration certificate
- MOA and AOA
- Citizenship of directors
- Office rent agreement
- Ward registration certificate
Company Khata’s compliance team can handle both PAN and VAT registration together — ensuring you meet all tax requirements from the start.
Step 4: Apply for the Education Consultancy License
Once your company is fully registered and tax-compliant, you can apply for your Education Consultancy License under the Ministry of Social Development (MOSD), Hetauda, through the ECIS Bagmati system.
📍 Where to Apply
- Application Fee: NPR 15,000
- Refundable Security Deposit: NPR 100,000
Key Requirements for MOSD / ECIS License
Office Space & Agreement
- Rent agreement for at least 2 years
- Proper counseling room, reception area, and office furniture
- MoSD will inspect your office before approval
MoUs with Foreign Universities
- Valid Memorandum of Understanding (MOU) with at least two foreign universities
- Include university profiles and representation letters
These MoUs prove your consultancy’s international legitimacy — an essential step before offering study-abroad services.
Qualified Counsellors
Minimum two certified education counsellors
- Each must have:
- Bachelor’s Degree
- Citizenship copy
- Offer letter from consultancy
- TITI Training Certificate (CTEVT/TITI-approved)
Having trained counsellors isn’t just a formality — it ensures your students receive authentic, reliable guidance.
Company and Director Documents
- Company Registration Certificate
- MOA and AOA
- Company Profile
- PAN/VAT Certificate
- Citizenship of directors
- Personal PAN and National Identification Number of shareholders
Language Program Trainers/Instructors (if applicable)
If you plan to offer IELTS, PTE, or TOEFL classes, each trainer/instructor must have:
- Academic transcripts
- Citizenship copy
- Offer letter
- Language proficiency certificate (with minimum 75%)
Required Document Checklist
| Category | Documents Required |
|---|---|
|
Company Setup |
Company Registration, MOA, AOA, Ward Certificate, Office Setup Rent Agreement (2 years), Office Photos, Map
|
|
Tax Registration |
PAN & VAT Certificate |
|
Human Resource |
Two Counsellors’ Documents (Degree, Citizenship, TITI Certificate) |
|
Foreign Tie-ups |
MoUs, Representation Letters, University Profiles |
|
Directors |
Citizenship, Photos, Appointment Letters |
|
Other Attachments |
Company Profile, Deposit Slip, Application Form |
Government Fees and Deposits
| Description | Amount (NRP) | Notes |
|---|---|---|
|
MOSD License Fee |
15,000 |
Pay through ECIS Portal |
|
Security Deposit |
100,000 |
Refundable |
|
Company Registration |
3,000–5,000 |
OCR Fee |
|
Ward Registration |
500–1,000 |
Local office |
|
PAN/VAT Registration |
Free |
IRO office |
Step 5: Renewal and Ongoing Compliance
- License validity: 2 years
- Renewal: Must be completed before expiry via ECIS portal
- Any changes in office address, counsellors, or directors must be updated in your profile.
Company Khata also provides ongoing compliance and renewal services, ensuring your license, tax filings, and government renewals are always on track — so your consultancy never faces operational interruption.
Why Work with Company Khata?
Starting a business in Nepal can be complicated — juggling complex legal paperwork, government visits, and compliance rules. Company Khata simplifies all that by managing:
- Company Registration
- PAN/VAT Registration
- License Application Support
- Compliance & Annual Renewal
Whether you’re opening a consultancy, travel agency, or training institute, Company Khata offers complete legal and compliance solutions tailored to your business type.
You can focus on your operations — while our experts handle your documentation, filing, and government coordination.
Starting an education consultancy is more than just renting an office and printing brochures. It’s about building a credible, compliant, and trusted brand that students and parents can rely on without having any worries. By following the steps above — and partnering with trusted professionals like Company Khata — you can ensure your consultancy is legally sound, properly licensed, and ready to operate confidently without risk.
Remember, the effort you invest today in compliance and proper registration paves the way for long-term success.
“Start right, stay compliant, and grow confidently with Company Khata by your side.”